Accounts Payable Specialist

About of the Role

The AP Specialist handles the day-to-day processing of supplier invoices, claims and payments for the Business Units supported by GBS. The role ensures invoices are processed accurately and on time, in line with Group policy, and that supplier and internal queries are resolved promptly.

Key Responsibilities

Invoice Processing

• Process supplier invoices, credit notes and debit notes accurately and within agreed turnaround time.
• Check invoices against purchase orders and goods receipts, and follow up on differences with Procurement, Warehouse and the Business Units.
• Verify invoice details such as quantity, price, tax and supporting documents before posting.
• Process staff claims and non-PO invoices in accordance with Group policy and approval limits.

Payment Processing

• Prepare payment listings based on due dates and payment runs.
• Check payment requests for completeness of documents, correct amounts and correct bank details.
• Monitor payment status and follow up on failed or returned payments with Treasury and suppliers.

Supplier & Business Unit Support

• Respond to supplier and Business Unit queries on invoice and payment status.
• Perform supplier statement reconciliation and resolve differences.
• Follow up on outstanding documents, missing approvals and long-outstanding items.

Reporting & Month-End

• Prepare AP ageing and open item reports.
• Support month-end closing activities and complete assigned checklist items on time.
• Maintain proper filing and records for audit and internal control purposes.

Other Duties

• The AP Specialist may be assigned to support other finance or shared services processes — including but not limited to Accounts Receivable, as and when requested by Management.

Job Requirements

• Bachelor's Degree or Diploma in Accounting, Finance, or a related discipline.
• Preferably 2–5 years of relevant experience in Accounts Payable, Finance Operations or Finance Shared Services.
• Experience in processing high-volume invoices and payments is preferred.
• Able to identify discrepancies and maintain a high level of accuracy.
• Works collaboratively within a shared services environment.
• Able to manage multiple priorities and meet tight deadlines.