Admin & HR Executive / Senior Executive / AM

Human Resources

• Manage the full employee lifecycle, including recruitment, on boarding, confirmation, transfers, promotions, and off boarding.
• Coordinate recruitment activities, including job postings, candidate screening & interview scheduling
• Maintain accurate employee records and HR documentation.
• Administer employee attendance, leave, medical claims, and other HR-related records.
• Coordinate payroll preparation by verifying attendance, overtime, allowances, and employee information.
• Ensure compliance with company policies and applicable labour laws and regulations.
• Handle employee inquiries regarding HR policies, benefits, and employment matters.
• Support performance management processes, including probation reviews and annual appraisals.
• Coordinate employee training and development programs.
• Organize employee engagement activities, company events, and internal communications.

Administration

• Oversee daily office administration and ensure smooth office operations.
• Manage office facilities, maintenance, equipment, and vendor relationships.
• Monitor office supplies, stationery, and asset inventory.
• Coordinate company travel arrangements, accommodation, and transportation when required.
• Manage company insurance, licenses, permits, and contract renewals.
• Coordinate meeting rooms, company events, and administrative logistics.
• Supervise reception, office support staff, or administrative assistants where applicable.
• Ensure compliance with workplace health, safety, and office security requirements.

Compliance & Documentation

• Maintain confidential employee and company records.
• Assist during internal and external audits related to HR and administration.
• Recommend and implement process improvements to enhance operational efficiency.

Qualifications

• Bachelor's Degree or Diploma in Human Resources, Business Administration, Management, or a related field.
• Minimum 4–6 years of experience in Human Resources and Administration.
• Experience handling payroll and HR administration is an advantage.
• Knowledge of employment legislation and HR best practices.
• Strong written and verbal communication skills in English & Mandarin; additional languages are an advantage.