Admin Assistant

We are looking for a detail-oriented and organized Admin Assistant to join our team in Senai, Johor.

Key Responsibilities

• Handle invoicing and documentation including issuing invoices, verifying supplier invoices, obtaining approvals.
• Preparing quotations, issuing purchase orders, and coordinating with customers.
• Liaising with suppliers including price negotiation, delivery arrangements, shipment bookings and documentation.
• Assist with compliance and registration matters, including VTA applications, JPJ registration and related arrangements.
• Maintain records and reports, including monthly equipment stock, meeting minutes, and ad-hoc reports.
• Provide general administrative support, including filing, documentation, and support to other departments when required.

Requirements

• Diploma or Degree in Business Administration, Management, or a related field.
• At least 1-2 years of working experience in administration, shipping arrangement, sales support, or a related field.
• Good communication and interpersonal skills.
• Well-organized, detail-oriented, and able to multitask.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Able to work independently and meet deadlines.