ADMIN ASSISTANT, ORTHOPAEDIC WARD

KPJ Healthcare

GENERAL DESCRIPTION

Understands nursing care in line with Vision and Mission Statements, Philosophy, Goals and Objectives that suit the scope of hospital.
Understands the service organization structure.
Attends meetings held by the services in order to discuss issues and matters pertaining to the operation of the service.
Reports directly to the Chief Nursing Officer with regard to activities, problems or difficulties encountered.
Attending enquiries and calls via telephone, direct these calls or relays messages to and from customers.
Responsible to ensure the filing system are to order.
Responsible for checking and coordinating with PR & Marketing, Finance Services on the internal nursing events.
Responsible for distributing the internal memo to Top Management, Consultants, Deputy Chief Nursing Officer and Unit Managers.
Responsible for assisting the Chief Nursing Officer to prepare the Management Committee Report, Board of Director Report, KPJ Nursing Report and Hospital Monthly Report.
To ensure smooth management of internal and external correspondence.
Responsible for ensuring office equipment in proper order.
To ensure meetings are organized effectively.
Provide personalized clerical duties for smooth management of the office.
Maintains the cleanliness of the office.
Dispatching: Memo, form and etc. to relevant services.
Implement any other duties as delegated by the Chief Nursing Officer.

Takes personal responsibility for own professional development and keep up to date with
professional change and growth by maintaining mandatory learning hours.
Maintain the record of personal leave and training attended.

Assists the qualified staff in the following:
Maintains proper storage of biomedical equipment assigned in the unit.
Check all equipment to ensure that they are in good condition and ready to be used at all time.
Report if there is any fault.
Maintains adequate supply of ward stock.
Keeps accurate records of equipment, medical supplies and drug in the Unit/ wards.

Complies and promotes Baby Friendly Hospital Initiative Breastfeeding Policy, and protect,
promote and support Baby Friendly Hospital activities.
Participates actively in any other new service that is introduced by the services.
Participates in 5S activities and comply with the specified requirements
Practices Standard People Practice (SPP) at all times.
Ensure compliance of Patient safety goals as safety improvement measures recommended by
World Alliance for Patient Safety.
Policies on patient and family rights are addressed at all times
Participates actively and encourages compliance to all policies and Procedures of ISO9001: 2008,
ISO 14001, OHSAS 18001, ISO 14001:2004, Malaysian Hospital Accreditation Standards, Joint Commission International Accreditation Standards, PSG and NNA.
Complies with any instruction or measure on occupational safety and health
Carries out duties as an employee as stipulated in Occupational Safety and Health Act and
Regulations 1994:-
To take reasonable care at work for the safety of yourself and other persons;
To co-operate with your employer or any other person in the discharge of any duty;
To wear or use any protective equipment or clothing provided by the employer
To comply with any instruction or measure on occupational safety and health.

Minimum: Posses academic qualification of SPM qualification.

Have interpersonal and communication skills.
Caring, honest and responsible worker.
Willingness to work on scheduled hours and anytime when called during emergency.

Good leadership, good interpersonal and communication skills and good time management.
Prepared to work as a team member in the best possible manner.