Administrative Assistant

About the role

This role provides administrative support to the Operations team, managing applications and renewals for project passes and Airport seasonal passes, coordinating training for workers and drivers, and handling vehicle servicing coordination and inspections.

Key responsibilities

• Handle daily administrative duties to support Operations team
• Manage applications and renewals for project passes, Airport seasonal passes
• Coordinate training for workers and drivers related to pass / permit renewals
• Liaise with driver for monthly vehicle servicing, arrange inspections for operations vehicles, and track COE renewals
• Prepare milling drawing provision reports and monthly diesel consumption reports
• Process claims submission and provide back-up support for timesheet submission and name list submissions
• Perform other ad-hoc administration duties as required
• Cooperate with employers and follow safety and health procedures
• Report unsafe acts and incidents

About you

• Minimum Diploma in Business Administration
• Minimum of 2 years of experience in administrative role
• Proficiency in Microsoft Office (Excel and Word)
• Strong attention to detail, communication skills, and ability to work in a fast-paced environment