AR Executive (Finance Shared Services) - 6 Months Contract

Job description

Core Responsibilities

1. Multi-Outlet Sales & Revenue Accounting

• Outlet Operations Support: Oversee day-to-day accounting for 12 outlets, including receipt processing, initiating GIRO collections/deductions, and resolving inquiries from operation team
• Billing & Credit Adjustment: Process 3-cycle recurring billing runs (Fixed rent/charges, Variable, and Utilities), as well as ad-hoc billings and credit notes as required.
• System Sales Reconciliation: Perform multi-system sales reconciliations to ensure complete alignment across POS (Point of Sale), TMS (Tenant Management System), and SAP.

2. Month-End Closing & Revenue Accruals

• Sales Accruals: Perform monthly revenue/sales accrual journal entries to account for unbilled revenue in cases of late billing, ensuring accurate period cut-off and revenue recognition.
• General Ledger Postings: Execute month-end closing activities, including reclassification journal entries, delivery platform sales posting (e.g., GrabFood, Foodpanda)
• Balance Sheet Governance & Schedules: Prepare, maintain, and reconcile balance sheet schedules assigned after month-end closing to ensure audit readiness.

3. Operational Compliance & Discrepancy Control

• Outlet Audit & Discrepancy Management: Work closely with the Operations team to resolve cash/sales shortages, arrange top-ups, and enforce accountability.
• Reporting Compliance: Follow up with outlets on missing Daily Sales Entry Reports (DSER) and admin team correct inaccurate data entries in the Tenant Management System (TMS).

4. Systems & Technical Interface Management

• Technical Issue Resolution: Liaise with the Tech team to investigate missing interface files, failed data transmissions, and incomplete transaction syncs between POS, TMS, and SAP.
• Transaction Recovery: Manual patching in TMS & SAP to resolve incomplete transactions and align reporting numbers.

5. Payment Reconciliation & Dispute Management

• Multi-Mode Payment Clearing: Reconcile payment settlement channels daily/monthly across Cash, Credit Cards, NETS, LinkPay, and LinkPoint.
• Payment Dispute Resolution: Conduct investigations for chargebacks across all payment modes, liaising directly with Operations, Directors, and financial institutions to resolve disputes.

6. Landlord Compliance & Ad-Hoc Support

• GTO Reporting: Calculate Gross Turnover (GTO) sales figures and ensure timely, accurate submission to landlords in accordance with lease agreements.
• GTO Audit Coordination: Serve as the primary operational point of contact for external auditors during annual GTO audits, providing supporting sales documentation, POS records, and lease reconciliation files.
• Ad-Hoc Tasks: Assist with additional operational support, administrative tasks, and ad-hoc projects as requested by management.

Requirements

1. Qualifications & Work Experience

• Education: Diploma or Bachelor’s Degree in Accountancy, Finance, or equivalent professional accounting qualification (e.g., ACCA Level 2).
• Experience: 2 to 5 years of hands-on experience in Finance/Accounting, ideally within the F&B, Retail, or Hospitality industries handling multi-outlet retail operations.

2. Technical & Functional Skills

• System Proficiency: Hands-on experience with SAP (or a similar major ERP system) and Point of Sale (POS) environments. Familiarity with Tenant Management Systems (TMS) is a strong advantage.
• Accounting Knowledge: Solid understanding of revenue recognition, double-entry bookkeeping, accrual accounting, and balance sheet reconciliation.
• Reconciliation Expertise: Proven track record in high-volume multi-channel payment reconciliations (Cash, Credit Cards, NETS, e-wallets).
• Spreadsheet Skills: Intermediate to advanced MS Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, sumifs) for handling daily sales and payment clearing data.

3. Soft Skills & Competencies

• Problem-Solving & Troubleshooting: Ability to investigate transactional variances, trace interface/data transmission gaps, and work with IT to resolve system sync errors.
• Communication & Assertiveness: Clear, assertive communication skills to follow up on cash shortages, missing DSER reports, and entry errors with outlet supervisors and operations managers.
• Attention to Detail: Meticulous in executing multi-cycle billing runs (fixed, variable, utilities) and meeting strict landlord GTO submission deadlines.