Assistant, Accounts

We value our people and encourage everyone to grow professionally. If you think this opportunity is right for you, we encourage you to apply!

Job Description:

ACCOUNTS RECEIVABLE  Daily Incoming Cash Posting:

• Monitor incoming collections in the bank statement and notify Sales and Logistics teams when payments are sighted and process recognition and clearance in SAP.

 Non-Trade Billing:

• Prepare and submit manual invoice billing for non-trade income (e.g., sale of spent earth, transporter short-weigh claims, sale of scrap) to Finance Shared Services.

 Advance Payment Clearing:

• Send requests and follow up with Finance Shared Services for advance account clearing.
• Process refunds for advance payment buyers.

CUSTOMER MANAGEMENT  Account Receivable Reconciliation:

• Reconcile the Customer Monthly Statement of Account (SOA) with the General Ledger balance. Liaise with customers on any discrepancies.

 Queries from Customers and User Departments:

• Handle queries from customers regarding their payments, collections, outstanding amounts, or customer registration.

INTERCOMPANY

• Provide information requested by Finance Shared Services to post intercompany charges on cost centers and account codes.
• Ensure intercompany billings are supported by appropriate documentation for audit purposes.
• Review and follow up on intercompany differences identified in intercompany reconciliations.
• Provide intercompany confirmation balances.

BANK AND PETTY CASH

• Prepare cheque and TT payments.
• Review and resolve bank reconciliations.
• Ensure petty cash transactions are approved and supported by appropriate documentation for audit purposes.

ACCOUNTS PAYABLE  Invoice Processing:

• Oversee timely and accurate processing of invoices and payments.
• Collaborate with vendors and internal departments to resolve discrepancies and ensure smooth payment cycles.

 Month-End Closing:

• Review and resolve AP-related reconciliations to ensure accurate financial records.
• Recognize accruals via manual journals to ensure accuracy and completeness of financial accounts.
• Ensure all AP transactions are recorded and reconciled for month-end closing activities.

ADMINISTRATION AND OTHERS

• File all documents in sequence.
• Update Vendor & Customer Data in SAP (create, extend, change, block/unblock) and submit to Finance Shared Services.
• Issue bank details letters/memos as required by suppliers, customers, government agencies, banks, or inter-company.
• Assist Finance Department colleagues with other duties as required.

Job Requirements

• Minimum Diploma
• Relevant Certificates in Accounting
• 4-5 years of relevant experience in Accounting

To apply, please submit your resume and cover letter outlining your interest for this role.