Assistant

Kossan

Job Requirement

Qualification:

Minimum 1 year experiences in Occupational Safety, Health & Environmental
Familiar dealing with authorities (e.g., DOSH, BOMBA and etc.)
Familiar in ISO 45001 Occupational Safety and Health Management System and ISO 14001 Environment Management System (Auditing and Implement Management System).
Familiar with MyKKP (DOSH) system

Other Personal Capabilities:

DUTIES AND RESPONSIBILITIES: SHEMS Implementation & Compliance

To assist and support the factories in implementing, controlling, maintaining, and improving the factory Safety, Health and Environmental Management Systems (SHEMS) including maintaining Occupational Safety & Health Act (Amendment) 2022, Fire Services Act 2022, Environmental Quality Act 2024, UBBL – Uniform Building By Law 1984 and requirements from regulatory bodies such as DOSH, DOE, BOMBA, MPK and MOH.
To assist and monitor the environmental waste disposal, emissions and other environmental aspects of operations. Assist in implementing sustainability practices and ensuring environmental compliance. Support environmental reporting and audits.
To assist in the implementation, development, execution, and management of strategies to promote a strong culture of Safety, Health, and Environmental responsibility. Develop and implement Safety, Health, and Environmental Management System (SHEMS) policies. Managed and conducted orientation sessions, awareness training programs, and Emergency Response Plan (ERP) activities.
To manage, implement, and functioning of responsibilities & conformance to ISO 14001:2026 (Environment Management System) & ISO 45001:2018 (Occupational Health & Safety Management System) and its clauses.
To ensure reporting of the environmental management system and occupational health & safety management system performance at agreed interval timeline to the top management.

Safety, Health & Environmental (SHE) Monitoring

Assist and support in ensuring that appropriate measures are implemented and maintained in the interest of Safety, Health and Environmental (SHE) protection across all company premises, including the workplace and employee hostels.
Assist and support in conducting comprehensive inspections across all company premises, including the workplace and employee hostels. Promptly report any identified unsafe acts or conditions by issuing an Unsafe Practice Report to the immediate superior, ensuring that timely corrective and improvement actions are taken.
To conduct and submit Equipment Inspection Reports (EQR) and ensure the proper implementation of colour coding and tagging procedures to maintain equipment safety and compliance.
Conduct safety inspections and compliance reviews across all company premises, including the workplace and employee hostels, and prepare detailed audit reports to ensure adherence to occupational health, safety, and environmental standards.

Environmental OH&S Management & Sustainability

To ensure and provide guidance to employee at each level of the organization to assume responsibilities of the occupational health & safety management system and environment management system over area which they have control with authorities.

Accident & Incident Investigation

Assist and support in ensuring the prompt investigation and participation in meetings related to any workplace/hostel accidents, near-misses, dangerous occurrences, occupational poisoning, or occupational diseases, in accordance with regulatory and organizational requirements.
Lead, manage, and support investigations into incidents occurring within company premises, workplaces, and hostels. Ensure effective adoption, compliance, and deployment of key regulatory frameworks and practices, such as HIRARC, CHRA, FSM/FSO, ERP, HCP (including Audiometric Technician).

Reporting & Documentation

Prepare and submit monthly reports and assigned tasks to the immediate superior in a timely and accurate manner, ensuring effective communication and documentation of Safety, Health and Environmental activities.
To assist and attend the Safety Health Committee Meeting.
To assist in the development, execution, and management of Safety, Health, and Environmental strategies.

Emergency Preparedness & Crisis Management

Oversee fogging operations, manage and maintain first aid boxes and fire extinguishers across all company premises, including workplaces and employee hostels.
Manage, strategize, and conduct fire drills and emergency preparedness exercises within company premises, workplaces, and hostels.

Risk Management

Identify, assess, and manage Social Accountability and Business Risks.
Develop, implement, and maintain Contingency Planning and Business Continuity Planning frameworks.
Establish and sustain comprehensive Health and Safety and Emergency Preparedness and Response programs.
Facilitate and participate in hostel committee meetings to address employee welfare and compliance matters.

SHEMS Enforcement & Coordination

To coordinate and support the enforcement of the Work Unit Management System (WUMS) as mandated by the Group Corporate SHE management, ensuring compliance and effective execution across all relevant operations and hostels.

Training

Support in planning and conducting SHE-related training, toolbox meetings, and safety briefings. Promote SHE awareness among employees through awareness training, posters, programs and site inspection. To conduct onboarding orientation for new employees on SHE procedures.
Assist and support in the planning and conducting of training and awareness programs related to Safety, Health, and Environmental (SHE) matters within the workplace and hostel, to enhance employee knowledge and promote a safe working culture.
Manage and conduct orientation sessions, awareness training programs, and Emergency Response Plan (ERP) activities.

Labour Compliance

Manage and ensure all operations in the plant meet the Employment Act 1955 and other regulatory compliance.

Social Compliance

Assist and manage the company’s adherence to all social compliance requirements, ensuring conformity with relevant codes of conduct, audit standards and ethical S.H.E practices. Supervise and report on the outcomes of both internal and external audits, while ensuring timely closure of corrective and preventive actions (CAPAs). Identify, assess and manage social accountability and business risks. Develop, implement, and maintain robust Contingency Planning frameworks. Establish and sustain comprehensive Health & Safety and Emergency Preparedness & Response programs. Actively facilitate and participate in hostel committee meetings to address employee accommodation standards and S.H.E compliance-related issues.
To assist and manage the Social Compliance Team of the Safety, Health, and Environment, including the area of control and implementation of Safety, Health, and Environmental processes and procedures.
Oversee and report on the outcomes of internal and external audits. Monitor and ensure the timely closure of corrective and preventive actions.

Others

Any other duties/responsibilities to be assigned by the management from time to time.