Assistant / Executive, Corporate Secretarial

Job Description

• Assist in providing a full spectrum of corporate secretarial services to the firm’s clients, which includes public listed companies, public and private limited companies;
• Assist with incorporation of companies/variable capital companies, registration of foreign entities, representative offices, limited liability partnerships, striking off companies, etc;
• Draft directors’ and shareholders’ resolutions, minutes of shareholders’ meetings (annual general meetings and extraordinary general meetings), and any other ancillary documents;
• Attend meetings of public listed companies/private companies and draft minutes of meetings;
• Ensure compliance with relevant statutory and regulatory requirements;
• Releasing announcements to SGX;
• Ensure proper and timely filing of statutory forms/returns to ACRA and e-stamping of transfer forms with IRAS;
• Assist in application of work passes with the Ministry of Manpower;
• Assist in arranging for notarisation, legalisation and authentication of documents with various Embassies;
• Maintain and update company statutory records / statutory registers; and
• Perform any other duties and responsibilities as may be assigned from time to time.

Requirements

• Member/Graduate of Chartered Secretary Institute of Singapore (CSIS) or currently pursuing CSIS course would be an advantage.
• Relevant corporate secretarial experience in law firms, corporate secretarial firms or public listed companies would be an advantage.
• Experience in handling companies listed with the SGX, advise on Main Board or Catalist Rules of SGX-ST, release of SGX announcements, etc would be an advantage.
• Experience in taking minutes of meetings for Board of Directors' and Shareholders' meetings would be an advantage.
• Detail-oriented, able to manage multiple tasks concurrently, and capable of meeting deadlines in a fast-paced environment.
• A team player with good interpersonal, communication and writing skills.