Assistant Manager, School of Computing and Information Systems

Description

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together – building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities – all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Manage the complete cycle of application to admission matters
• Process applications and ensure that application materials are complete for review by Associate Dean (Postgraduate Research (PGR)).
• Prepare offer letters and check that admission related payments are made.
• Manage student matriculation requirements
• Prepare and update matriculation handbook.
• Manage Immigration & Checkpoints Authority (ICA) student pass applications.
• Monitor students’ academic progress at different stages
• Ensure students declare their academic track and fulfil graduation requirements.
• Track progress of students’ capstone projects.
• Administer students’ course enrolment related requests and academic term course scheduling
• Prepare and update academic handbook.
• Manage timetabling and room bookings.
• Work with the respective programmes’ managers on cross-enrolment and Registrar’s Office on course enrolment.
• Process PGR related billings such as tuition fees and track the payments
• Configure the setup in system for different cohorts and profiles of students.
• Assign award/scholarship and/or overwrite fees, where applicable.
• Work with Finance Office for billing to external organisations.
• Follow-up on late payments.
• Process students’ travel related matters such as conferences and reimbursement
• Handle conference applications.
• Manage leave requests.
• Track completion of pre-departure checklist for overseas travel.
• Check that claims are complete with supporting documents.
• Support events, seminars and exams for SCIS PGR Programmes.
• Other duties as assigned.

QUALIFICATIONS

• Degree in any discipline with at least 2 years’ relevant work experience.
• Highly self-motivated individual who is mature, independent and adaptive.
• Meticulous and detail oriented.
• A strong team player with strong interpersonal & communication skills (in verbal and writing).
• Prior working experience in the similar industry would be advantageous.

Responsibilities

• Manage the complete cycle of application to admission matters
• Process applications and ensure that application materials are complete for review by Associate Dean (Postgraduate Research (PGR)).
• Prepare offer letters and check that admission related payments are made.
• Manage student matriculation requirements
• Prepare and update matriculation handbook.
• Manage Immigration & Checkpoints Authority (ICA) student pass applications.
• Monitor students’ academic progress at different stages
• Ensure students declare their academic track and fulfil graduation requirements.
• Track progress of students’ capstone projects.
• Administer students’ course enrolment related requests and academic term course scheduling
• Prepare and update academic handbook.
• Manage timetabling and room bookings.
• Work with the respective programmes’ managers on cross-enrolment and Registrar’s Office on course enrolment.
• Process PGR related billings such as tuition fees and track the payments
• Configure the setup in system for different cohorts and profiles of students.
• Assign award/scholarship and/or overwrite fees, where applicable.
• Work with Finance Office for billing to external organisations.
• Follow-up on late payments.
• Process students’ travel related matters such as conferences and reimbursement
• Handle conference applications.
• Manage leave requests.
• Track completion of pre-departure checklist for overseas travel.
• Check that claims are complete with supporting documents.
• Support events, seminars and exams for SCIS PGR Programmes.
• Other duties as assigned.