Assistant Sales Marketing

In this role, you will work closely with internal marketing teams, sales representatives, suppliers, agencies, couriers and restaurants to ensure marketing materials, vouchers, e-commerce orders, invoices and related activities are processed accurately and delivered on time.

What You’ll Do

Marketing & Campaign Administration

• Provide administrative support for marketing campaigns, promotions and events.
• Prepare and maintain marketing documents, reports and tracking records.
• Support business initiatives and special projects as assigned.

POSM & Voucher Management

• Coordinate the ordering, allocation, packing and distribution of POSM materials and vouchers to restaurants.
• Monitor delivery schedules and ensure timely receipt by restaurants.
• Maintain accurate inventory and distribution records.
• Follow up and resolve issues involving shortages, delays or delivery discrepancies.

Invoice & Purchase Requisition Processing

• Liaise with marketing teams to process invoices through the ESKER system.
• Assist in raising Purchase Requisitions (PRs) in JDE for Non-PO suppliers.
• Monitor invoice amounts and payment status.
• Maintain accurate records for reporting and audit purposes.

Supplier, Vendor & Courier Coordination

• Liaise with suppliers, printers, agencies and courier service providers.
• Coordinate delivery schedules and logistics arrangements.
• Track shipments and follow up to ensure successful delivery.
• Assist in resolving service-related issues and maintaining supplier records.

E-Commerce Order Processing

• Process and monitor e-commerce orders submitted by Sales Representatives.
• Track order status and coordinate with relevant parties to ensure timely fulfilment.
• Maintain order records and provide status updates.
• Investigate and resolve order discrepancies where required.

Reporting & Event Support

• Maintain store listings, operational databases and tracking reports.
• Prepare consignment notes and store listings for courier deliveries.
• Generate reports relating to POSM distribution, voucher utilisation, orders and store updates.
• Support logistics and administrative requirements for marketing events and promotional activities.

What We’re Looking For

• Diploma in Business Administration, Marketing, Sales or a related discipline.
• Experience in sales, customer relationship management or sales/marketing administration is preferred.
• Basic understanding or experience with e-commerce platforms.
• Strong attention to detail with good organisational and follow-up skills.
• Able to follow established procedures and instructions accurately.
• Good coordination and communication skills when dealing with internal teams and external parties.
• Proficient in Microsoft Office, particularly Excel.
• Able to manage multiple tasks and meet deadlines in a fast-paced environment.
• A proactive team player with a positive attitude and willingness to learn.