Executive, Accounts Payable

Job Responsibilities:

1. Invoice Processing

• Review invoices from vendors and verify that invoices are accurate, properly coded, and approved for payment.
• Enter invoices into the accounting system for processing.

2. Payment Processing

• Prepare and process payments (e.g., checks, electronic transfers) to vendors.
• Ensure timely payment of invoices to avoid late fees or disruptions in services.
• Reconcile payments with vendor statements to ensure accuracy.

3. Vendor Management

• Maintain vendor records and ensure they are up to date.
• Communicate with vendors regarding payment inquiries or discrepancies.

4. Expense Reporting

• Review and process employee expense reports.
• Ensure compliance with company expense policies and guidelines.
• Reconcile expense reports with supporting documentation.

5. Account Reconciliation

• Reconcile accounts payable transactions with general ledger accounts and resolve discrepancies between accounts payable records and general ledger

6. Financial Reporting

• Generate reports related to accounts payable for management review
• Provide analysis of accounts payable data to support decision-making processes
• Provide support and information for forecasting activities

7. Compliance and Audit

• Ensure compliance with company policies, procedures, and regulatory requirements.
• Assist with internal and external audits by providing requested documentation and explanations.

8. Process Improvement

• Identify opportunities to streamline accounts payable processes and improve efficiency.
• Implement best practices and automation tools to optimize workflow.

9. Cross-Functional Collaboration

• Collaborate with other departments such as finance and procurement to resolve issues and improve processes.

Job Requirements:

• Degree in Accounting, professional qualifications would be an added advantage.
• Minimum 1 years of experience in accounts payable knowledge would be an added advantage.
• Experience working with ERP systems (e.g. SAP, Oracle)
• Meticulous and possess good communication and interpersonal skills.
• Positive working attitude and ability to work in a dynamic and face-paced environment.
• Ability to handle high volume of transactions.
• Able to multi-task, work independently and meet tight timelines.
• Proficiency in Microsoft office applications, especially MS Excels.
• Familiarity with tax regulations (e.g. GST, VAT).
• Problem solving mindset with a focus on process improvement.