EXECUTIVE, BUSINESS OPERATIONS

Job Purpose

We seek a highly organized and detail-oriented individual to join our team as an Executive, Training Operations. In this role, you will oversee the end-to-end administration of training programs, manage vendor relations, and optimize the utilization of training grants and levies. The ideal candidate will possess strong coordination skills, a solid understanding of procurement and billing processes, and a meticulous approach to data tracking and reporting.

Key Responsibilities

1. Training Administration & Coordination

• Program Logistics: Handle training service quotations, tracking, paperwork, and all necessary

coordination and arrangements for smooth execution.

• Database Management: Maintain accurate, up-to-date records of all training sessions, participant

attendance lists, and training evaluation results.

• E-Learning Management: Manage and track e-learning progress, generate regular

compliance/completion reports, and ensure the learning platform updates are kept current.

2. Grant, Levy & Procurement Management

• Levy Optimization: Monitor, track, and strategically plan company levy usage (e.g., HRD Corp) to

ensure maximum utility and compliance.

• Grant & Claims Processing: Oversee the end-to-end training grant application and claims

submission processes.

• Vendor & Finance Liaison: Coordinate with external vendors to manage agreements, quotations,

billing, and procurement workflows in alignment with internal finance guidelines.

Job Qualifications

• Diploma in Business Administration, Finance, or a related field.
• Proven experience in administrative roles with a focus on coordination and liaison.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using Google Suite and other relevant tools.