Executive, Contracts Management (Yong Peng, Johor)

Summary

Accountable to ensure the implementation of the Contracts Work and Subcontract Works are according to the Policy & Procedure as well as the Contractual Requirements. Responsible on all claims and payments, allocation of works to subcontractors are being made on time and all rates are profitable to the company.

Job Description

Responsibilities

• Manage, monitor, and follow up on client claims to ensure timely approval of Interim Certificates of Payment (ICP) and subcontractor Certificates of Payment (COP).
• Coordinate the awarding, allocation, and monitoring of Work Orders to pool contractors, ensuring alignment with approved scope and requirements.
• Negotiate rates and commercial terms with clients and subcontractors while safeguarding the company's commercial interests and maintaining a good profit margin.
• Review and analyse Bills of Quantities (BOQ), Schedule of Rates (SOR), quantities, and pricing to ensure accuracy and alignment with contractual requirements.
• Verify subcontractor final BOQs and reconcile quantities, rates, and scope against the client's final BOQ to identify and resolve discrepancies.
• Ensure post-contract activities, documentation, and work execution comply with contractual requirements, policies, procedures, and governance standards.
• Maintain accurate contract, claim, Work Order, and payment records, including timely updates and data validation in MAXIMO and ROSS, and provide management reports when required.

Requirements

• Bachelor's Degree or Diploma in Quantity Surveying, Contract Management, or a related field.
• 2–4 years of relevant experience in contract management, commercial management, quantity surveying, project administration, or post-contract management.
• Experience in claims management, Work Orders, payment certification, BOQ/SOR analysis, and subcontractor management will be highly advantageous.