EXECUTIVE, FINANCE OPERATIONS

Job Purpose:

We are looking for a highly organized, analytical, and detail-oriented professional to join our team as an Executive in Business Operations. This role oversees end-to-end operational coordination, financial administration, compliance management, and reporting functions to ensure smooth and efficient academy operations.

Job Qualifications:

Diploma in Business Administration, Finance, or a related field.

Proven experience in administrative roles with focus on coordination and liaison.

Strong understanding of basic financial principles, revenue tracking, and reconciliation processes.

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Proficiency in Google Suite and other relevant tools.

Key Responsibilities:

Enrollment and Administrative Management:

Oversee internal and external enrollment processes, ensuring compliance with requirements.

Facilitate the submission of required documents.

Finance and Bookkeeping:

Liaise with Finance team to ensure accurate and timely invoicing activities.

Collaborate with the Recruitment team for payment collection and reconciliation.

Manage administrative tasks related to incentives in coordination with Business Partners.

Ensure proper tracking and documentation for all financial transactions.

Post transactions in ERP to record receipts.

Perform reconciliation of receipts between payment gateway and ERP.

Revenue and Fund Management:

Monitor revenue recognition, especially for sponsorships, funds, and corporate sponsorships.

Track outstanding receivables and aging reports for management review.

Compliance and Governance:

Ensure compliance with internal finance policies and reporting standards.

Maintain financial documentation for audits, grants, and incentive payouts.

Reporting and Dashboard Management:

Prepare monthly reports including enrollment vs. revenue, collection rate, and payout summaries.