Executive, HR Policy, SOP & Compliance

Executive, HR Policy, SOP & Compliance

JOB REQUIREMENTS

Academic/ Professional Qualifications

• Preferably a recognized Bachelor’s Degree in relevant discipline.

Experience Requirement

• Fresh graduate or minimum 1 years of experience in HR field is required.

Skills and Knowledge

• Able to multi-task and manage time effectively.
• Able to communicate well.
• Possess good verbal, written and communication skills, and attention to details.
• Competent in Microsoft Word, Excel and PowerPoint.

KEY RESPONSIBILITIES

POLICY & PROCEDURES

• Policy Development: -

a) Assist to develop, review, update and maintenance of policies and procedures in HCD to ensure compliance and alignment with Bank’s goals, objective, legal requirement and industry standards. b) Assist to monitor the policy / procedure changes and trends to identify potential impact on the organization. c) To conduct regular reviews of polices and procedure to ensure they are remaining current, effective and aligned with industry best practices. Suggest updates or modifications as needed.

• Policy Implementation: -

a) Assist to draft policy documents, guidelines and report to ensure they are well structured, accurate and easily understandable. b) Support the dissemination and implementation of Policies and procedure in HCD and ensuring all employees are aware of their responsibilities and adherence to the policies. c) To complete the Policy, Standard Operating Procedure & User Guide within the timeline given including discussion with Subject Matter Expert and to ensure upload into the DDMS portal. d) Prepare / review proposal / presentation slides for ERMC/BRMC/ BNRC/ Board (where applicable) prior to its meeting.

• Compliance monitoring: -

a) Collaborate with internal stakeholders / Business Process Management team to monitor compliance of the policies, procedures, regulations and relevant industry standard. Conduct audit and risk assessments to identify areas of non-compliance and propose appropriate corrective action.

• Governance Support: -

a) Assist in the establishment and maintenance of effective governance frameworks including the creation and management of key governance documents such guidelines and procedure manual for HCD.

• Stakeholder Engagement: -

a) Build and maintain relationships with internal stakeholders to ensure a shared understanding and commitment to policy, procedure and governance objectives. b) Collaborate with internal stakeholders and subject matters experts to gather information and input for policy development.

• Record Keeping: -

a) Maintain accurate and up-to-date records related to policies, procedure, governance processes and compliance activities.

Risk and Compliance

• Monitor and ensure compliance of the relevant guidelines and policies.
• Demonstrate high ethical standards and comply with all regulations / applicable laws including but not limited to Personal Data Protection Act 2010 (PDPA), Anti-Terrorism Financing and Proceeds of Unlawful Activities Act 2001 (“AMLA”), IFSA and etc.
• Assist to manage all relevant risk management activities or operation within Human Capital Division.
• Support a culture that emphasizes and demonstrates the importance of internal control to all staff in the Human Capital Division to ensure that staff adheres to the Bank’s routine at all times by making them aware of the Bank’s best practice systems, processes and procedures.
• Timely update of Muamalat Operation Risk Solution (MORiS) on Key Risk Indicators (KRI), Risk Control Self-Assessment (RCSA), Business Continuity Management (BCM) & Incident Reporting.

Compliance Management

• Conduct internal audits and assessments to identify compliance gaps and implement corrective actions.

Others

• Undertake other duties and responsibilities as may be assigned by the management from time to time or as and when necessary for the effective realization of the job purpose.