Executive Production Admin

Executive Production Admin

Retail, QLK Shah Alam, Selangor

Retail, QLK Shah Alam, Selangor

Company Name: QL Kitchen Sdn Bhd

Work Location: Jalan Kawat, Seksyen 15, Shah Alam

Position Title: Executive – Production Admin

Snapshot of the role:

We are looking for Executive – Production Admin to assist in production planning, coordinating with various departments, and managing ERP system entries to ensure smooth production operations

You are driven to:

1. Order Sheet & ERP System Management

• Oversee and manage the order sheet, ensuring timely updates and accuracy.
• Approve new item additions and address any issues, including expected cuts for problematic items.
• Coordinate with the warehouse to resolve material-related concerns on the order sheet.
• Ensure accurate and efficient use of the ERP system for Customer Orders, Production Job Orders, and related production activities.

2. Documentation & Compliance

• Ensure all fulfilment documents, including GRNs, Order Sheets, Frozen Order Sheets, and Frozen GRNs, are collected, reviewed, and properly stored.
• Maintain a systematic filing system for key documents such as Productivity Reports, Disposal Reports, and other administrative records.
• Ensure compliance with company policies and industry standards in documentation management.

3. Communication & Coordination

• Act as the key liaison between production, logistics, and supply chain teams, ensuring seamless coordination.
• Notify relevant teams when orders are completed and facilitate necessary follow-ups.
• Oversee the preparation of Special-Order Delivery Notes and collaborate with HR for any required actions.
• Provide timely updates to stakeholders on production schedules and order fulfillment.

4. Data Management & Reporting

• Ensure production data is accurately updated on the production use tablet.
• Analyze and maintain production and order data, including the Productivity Report, Disposal Report, R&D Summary, and monthly Stock Count Sheet.
• Conduct data analysis to provide insights for improving production efficiency and cost-effectiveness.

5. Administrative & Support

• Ensure all documentation is systematically organized and accessible for audits or reference.
• Assist in other administrative and clerical tasks to support production operations.
• Train and guide junior staff on best practices in production administration.

What you’ll need to succeed:

• Diploma or Bachelor Degree in Business Administration, Supply Chain, Industrial Engineering, or a related field.
• 1-2 years of experience in cost accounting, preferably in the food manufacturing sector.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of food production processes and safety standards is a plus.

Interested? Please apply and send in your updated resume with salary details to ensure faster processing time. Only shortlisted candidates will be notified. HR PIC Email: Career [email protected].

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Company Name: QL Kitchen Sdn Bhd

Work Location: Jalan Kawat, Seksyen 15, Shah Alam

Position Title: Executive – Production Admin

Snapshot of the role:

We are looking for Executive – Production Admin to assist in production planning, coordinating with various departments, and managing ERP system entries to ensure smooth production operations

You are driven to:

1. Order Sheet & ERP System Management

• Oversee and manage the order sheet, ensuring timely updates and accuracy.
• Approve new item additions and address any issues, including expected cuts for problematic items.
• Coordinate with the warehouse to resolve material-related concerns on the order sheet.
• Ensure accurate and efficient use of the ERP system for Customer Orders, Production Job Orders, and related production activities.

2. Documentation & Compliance

• Ensure all fulfilment documents, including GRNs, Order Sheets, Frozen Order Sheets, and Frozen GRNs, are collected, reviewed, and properly stored.
• Maintain a systematic filing system for key documents such as Productivity Reports, Disposal Reports, and other administrative records.
• Ensure compliance with company policies and industry standards in documentation management.

3. Communication & Coordination

• Act as the key liaison between production, logistics, and supply chain teams, ensuring seamless coordination.
• Notify relevant teams when orders are completed and facilitate necessary follow-ups.
• Oversee the preparation of Special-Order Delivery Notes and collaborate with HR for any required actions.
• Provide timely updates to stakeholders on production schedules and order fulfillment.

4. Data Management & Reporting

• Ensure production data is accurately updated on the production use tablet.
• Analyze and maintain production and order data, including the Productivity Report, Disposal Report, R&D Summary, and monthly Stock Count Sheet.
• Conduct data analysis to provide insights for improving production efficiency and cost-effectiveness.

5. Administrative & Support

• Ensure all documentation is systematically organized and accessible for audits or reference.
• Assist in other administrative and clerical tasks to support production operations.
• Train and guide junior staff on best practices in production administration.

What you’ll need to succeed:

• Diploma or Bachelor Degree in Business Administration, Supply Chain, Industrial Engineering, or a related field.
• 1-2 years of experience in cost accounting, preferably in the food manufacturing sector.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of food production processes and safety standards is a plus.

Interested? Please apply and send in your updated resume with salary details to ensure faster processing time. Only shortlisted candidates will be notified. HR PIC Email: Career [email protected].

Back

Apply Now