EXECUTIVE, TALENT ACQUISITION COORDINATOR

About You

We are looking for a Talent Acquisition Coordinator to join our Talent Acquisition team and support the smooth delivery of our recruitment and onboarding processes.

In this role, you will work closely with the Talent Acquisition team to support candidate management, recruitment administration, documentation, reference checks, offer letter preparation and onboarding coordination.

This is an excellent opportunity for someone who is interested in building a career in Talent Acquisition and Recruitment and gaining hands-on exposure to the recruitment process.

Your Day-to-Day

• Support the Talent Acquisition team in the day-to-day coordination and administration of recruitment activities.
• Assist in collecting and verifying candidate documents required for the offer and onboarding process.
• Coordinate and conduct reference checks for selected candidates.
• Support the preparation and issuance of offer letters and employment-related documentation.
• Follow up closely with candidates to ensure all required documents and information are submitted within the required timelines.
• Maintain regular communication with candidates from offer acceptance through to their joining and onboarding date.
• Track candidate offer status, joining dates, documentation progress and other recruitment-related updates.
• Assist in scheduling interviews and coordinating between candidates, recruiters and hiring managers when required.
• Ensure candidate information and recruitment activities are accurately updated in the Applicant Tracking System (ATS) and relevant trackers.
• Support onboarding coordination by ensuring new joiner information is complete and communicated to relevant stakeholders.
• Assist with recruitment-related administrative tasks, reports, documentation and filing.
• Support the Talent Acquisition team with career fairs, walk-in interviews, recruitment events and other hiring initiatives when required.
• Provide a positive and professional candidate experience throughout the recruitment and onboarding process.
• Work closely with the Talent Acquisition team to ensure recruitment processes are completed accurately and efficiently.

Your Know-How

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Psychology or a related field.
• Fresh graduates are welcome to apply.
• Internship or experience in HR, recruitment or administration would be an added advantage.
• Strong organisational skills with good attention to detail.
• Good communication and interpersonal skills.
• Comfortable using Microsoft Office / Google Workspace.
• Able to work in a fast-paced environment and manage multiple priorities.
• Ability to communicate in Mandarin would be an added advantage.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Proactive, dependable and keen to build a career in Talent Acquisition.

Growth Opportunity

As you progress in the role, you will gain exposure to candidate sourcing, screening and end-to-end recruitment activities, with the opportunity to gradually take on your own hiring portfolio and develop into a