Logistics Planning Executive

Job Description

The Responsibilities

Operation scheduling

- Planning and executing customers instructions on vessels operation, inter tank transfers, inter terminal transfers etc

- Ensure that tasks or instructions from the customers are verified before sending to Ops team

- Initiate order creation, documentation process and final closing in TMS

- Prioritise activities to complete tasks in a timely manner

Vessel scheduling

- Coordinate vessel nomination and vetting for customers

- Planning for vessels movement efficiently without delays.

- Liaising and solving issues with external parties like shipping agents, surveyors and customers on berthing schedule.

- Checking on forward vessel schedule for any potential problems which may lead to delays

- Liaising with Jurong Port Berthing Team on matters which may affect berthing at JPTT

Managing Inventories

- Ensuring that any oil movement are accounted for and recorded in JPTT’s Terminal management System (TMS).

- Routine reporting of inventories to the customers.

- Resolve inventories discrepancy issues with customers whenever applicable

Reports and documentation

- Ensure that Customs reporting is done for all shipments in a timely manner

- Liaising with Customs on license renewal/application matters

- Ensure all invoices are verified and sent to customers and shipping agents timely

- Reporting of weekly inventory report to relevant authorities e.g. EDB and Enterprise SG

- Generate monthly inventories and pipeline transfer reports to customers

- Sorting and submitting of scan/physical shipping and tank-transfer documents to customers

The Requirements:

- Minimum 3 years working experience in Oil and Gas industry

- Preferably with oil movement knowledge and experience

- Possess excellent communication, planning and coordinating skills

- Ability to work with multiple stakeholders

- Able to be on standby