Manager, Adjuncts and Events Management, SCIS

Description

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together – building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities – all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for School of Computing and Information Systems (SCIS).
• Adjunct Faculty
• Manage the entire function of adjuncts’ recruiting, hiring, onboarding and offboarding:
• Liaise with undergraduate team to determine the number of headcounts required for each term.
• Put up requisitions for adjunct headcounts including prepare and submit Job-bank postings.
• Prepare summary of applicants for Associate Dean’s (Undergraduate Education) evaluation.
• Prepare offer letters and the other required forms for adjuncts’ hiring and payroll processing.
• Attend to and manage adjuncts’ onboarding and offboarding process.
• Maintain and ensure compliance to government’s regulatory policies and SMU’s/SCIS’ policies and guidelines.
• Plan, forecast and manage adjuncts’ budget.
• Any other admin work related to the function.
• Conference/event organisation and execution
• Guide the SCIS faculty organiser in planning the budget for the conference/event.
• Lead and manage the tender process for procurement.
• Manage revenue and expenses of events and conferences to ensure completeness and compliance:
• Liaise with SCIS faculty hosting the event and the external professional organisation of the event on all financial matters.
• Ensure adherence to relevant SMU policies and government regulatory policies.
• P&L reporting and transactions reconciliation for events and conferences.
• Liaise with SMU OFIN to reconcile all revenue and expenses at the end of each event.
• Prepare reports and statements for audit after the conference/event.
• Lead the execution (admin and logistics) of the conference/event.
• Visitor Support - Backup
• Provide administrative and logistics support to SCIS visiting faculty and research talks by visitors.
• Manage reimbursement of visiting faculty.
• Other duties as assigned.

QUALIFICATIONS

• Degree with 5 years of relevant work experience or diploma with at least 8 years’ experience, preferably in the education industry.
• Self-motivated and resourceful with strong interpersonal and communication (both verbal and written) skills.
• Good financial accounting/budgeting ability.
• Able to work independently and at the same time, be an excellent team player.
• Ability to manage multiple concurrent projects and deadlines.
• Strong planning, coordination and execution skills.
• Attention to detail and strong follow-through.
• Strong analytical, administrative and problem-solving skills.

Responsibilities

• This position is for School of Computing and Information Systems (SCIS).
• Adjunct Faculty
• Manage the entire function of adjuncts’ recruiting, hiring, onboarding and offboarding:
• Liaise with undergraduate team to determine the number of headcounts required for each term.
• Put up requisitions for adjunct headcounts including prepare and submit Job-bank postings.
• Prepare summary of applicants for Associate Dean’s (Undergraduate Education) evaluation.
• Prepare offer letters and the other required forms for adjuncts’ hiring and payroll processing.
• Attend to and manage adjuncts’ onboarding and offboarding process.
• Maintain and ensure compliance to government’s regulatory policies and SMU’s/SCIS’ policies and guidelines.
• Plan, forecast and manage adjuncts’ budget.
• Any other admin work related to the function.
• Conference/event organisation and execution
• Guide the SCIS faculty organiser in planning the budget for the conference/event.
• Lead and manage the tender process for procurement.
• Manage revenue and expenses of events and conferences to ensure completeness and compliance:
• Liaise with SCIS faculty hosting the event and the external professional organisation of the event on all financial matters.
• Ensure adherence to relevant SMU policies and government regulatory policies.
• P&L reporting and transactions reconciliation for events and conferences.
• Liaise with SMU OFIN to reconcile all revenue and expenses at the end of each event.
• Prepare reports and statements for audit after the conference/event.
• Lead the execution (admin and logistics) of the conference/event.
• Visitor Support - Backup
• Provide administrative and logistics support to SCIS visiting faculty and research talks by visitors.
• Manage reimbursement of visiting faculty.
• Other duties as assigned.