Officer - Facility Maintenance

Key Responsibilities

• Provide day-to-day administrative support to the Facility & Maintenance Department.
• Coordinate and maintain records related to building, facility, equipment and maintenance activities.
• Prepare purchase requisitions, purchase orders, quotations, invoices and other related documents.
• Liaise with contractors, suppliers and service providers on maintenance works, quotations, schedules and follow-up matters.
• Coordinate preventive and corrective maintenance schedules and ensure proper documentation is maintained.
• Assist in monitoring maintenance requests, work orders and completion status.
• Maintain proper filing of maintenance records, contracts, permits, service reports and related documents.
• Assist in tracking department expenses, invoices and payment status.
• Prepare reports, summaries and documentation for management review.
• Coordinate meetings, appointments, site visits and other departmental activities.
• Follow up with internal departments and external parties on outstanding maintenance or facility-related matters.
• Ensure all administrative records are updated accurately and maintained in an orderly manner.
• Perform any other duties and responsibilities assigned by the Management.

Requirements

• Diploma or Degree in Business Administration, Management, Facilities Management or a related field.
• At least 2 years of relevant administrative experience, preferably in facility management, property management, construction, engineering or maintenance-related industries.
• Good administrative, coordination and organizational skills.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to communicate effectively with contractors, suppliers and internal stakeholders.
• Detail-oriented, responsible and able to work independently.
• Good time management and ability to handle multiple tasks within deadlines.
• Candidates with experience in maintenance documentation, purchasing or contractor coordination will have an added advantage.