Personal Assistant / Secretary

We are currently looking for a Personal Assistant to be the supportive force to our Board of Director. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. She will have previous experience in performing administrative duties while maintaining confidences related to high-level operations and providing support to the management.

• Ensure that all personal and corporate matters are managed effectively to support the day-to-day operations
• Manage professional and personal scheduling including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Communicate and coordinate appropriate arrangements between internal and external stakeholders while providing timely advice and reminders on matters relating to your expertise, including record and disseminating minutes of meetings, correspond and follow up with appropriate parties.
• Maintain professionalism and strict confidentiality with all levels of staff
• Establish, maintain and ensure the timely update of the correspondence filing systems (both hard and soft copies) while ensuring that all activities supported are traceable and accessible as required
• Undertake personal errands, special assignments, ad-hoc functions and related duties as and when required.

Requirements:

• Candidate must possess at least PSC or Diploma / Degree in Business Administration, Secretarial or equivalent.
• Minimum 5 years similar working experience.
• Excellent interpersonal and communication skills.
• Strong initiative and coordination skills.
• Must maintain strict confidentiality in performing duties, honest and trustworthy.
• Able to multi task, work under minimum supervision and committed with a strong sense of urgency.
• Matured, self-motivated and possess a pleasant personality.
• Excellent command of both written & spoken English.
• Proficient in Microsoft Office applications.