Receptionist cum Administrative Assistant

Job Purpose

To perform dual functions of front desk management and administrative support, ensuring efficient office operations and high service standards.

Key Responsibilities

Front Desk Duties (Primary Role)

• Perform all receptionist duties including greeting visitors, handling calls, and managing front desk operations.
• Maintain visitor records and ensure compliance with building procedures.

Administrative Support

• Assist in documentation, filing, and record management (contracts, invoices, correspondence).
• Support preparation of memos, letters, and basic reports.

Vendor & Operational Support

• Assist in coordinating with vendors/contractors for minor administrative matters.
• Follow up on simple requests such as quotations, delivery orders, and invoices.

Meeting & Coordination

• Arrange meeting rooms and assist in meeting coordination.
• Take simple meeting notes if required.

Mail & Courier Management

• Handle incoming and outgoing mail, courier coordination, and distribution.

Reporting & Records

• Maintain basic tracking (visitor logs, simple admin trackers).
• Assist in compiling reports when required.

HR & Attendance Support

• Assist in tracking attendance (if assigned).
• Support basic HR/admin coordination tasks.

Backup & Flexibility

• Provide administrative support to Facilities/Admin team during peak periods.
• Cover receptionist duties fully when required.