Senior Executive (2-year contract), YPHSL

Description

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together – building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities – all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for Yong Pung How School of Law (YPHSL).
• Programme coordination and event operations for the academy’s training programmes, including classroom set-up, attendance taking, catering and post-event feedback processes.
• Follow-up with trainers and participants on administrative and logistical matters (e.g., registration, payments, and course materials).
• Support finance-related activities, including billing, refunds, procurement, and timely honorarium and vendor payments.
• Prepare and maintain programme documentation, including programme P&L, attendance records, evaluation reports, certificates, and Continuing Professional Development (CPD) submissions.
• Manage the general mailbox and handle day-to-day correspondence and enquiries.
• Other duties as assigned.

QUALIFICATIONS

• Diploma holder with at least 2 years of work experience, preferably in the education sector. Degree holders may also apply.
• Good interpersonal and communication skills.
• Strong administrative, organisation and coordination skills.
• Proficient in Microsoft Office, webinar platforms, and event management systems, with the digital agility to adapt to various software and systems.
• Service-oriented and detail-driven, with the ability to work independently and apply a proactive approach to problem-solving.
• Prior experience in training, administration, or course coordination is preferred.
• Knowledge of Continuing Professional Development (CPD) scheme for lawyers or experience in event management or adult learning would be beneficial.

Responsibilities

• This position is for Yong Pung How School of Law (YPHSL).
• Programme coordination and event operations for the academy’s training programmes, including classroom set-up, attendance taking, catering and post-event feedback processes.
• Follow-up with trainers and participants on administrative and logistical matters (e.g., registration, payments, and course materials).
• Support finance-related activities, including billing, refunds, procurement, and timely honorarium and vendor payments.
• Prepare and maintain programme documentation, including programme P&L, attendance records, evaluation reports, certificates, and Continuing Professional Development (CPD) submissions.
• Manage the general mailbox and handle day-to-day correspondence and enquiries.
• Other duties as assigned.