Senior Executive, Facilities Cost Control

Key Responsibilities:

• Carry out checking and verification of invoices in accordance with Service Level Agreement (SLA), company policies, and compliance requirements.
• Ensure accuracy, completeness, and timely processing of invoices and supporting documents.
• Identify discrepancies and coordinate with relevant departments for resolution.
• Lead and coordinate team members to ensure data accuracy and achievement of targeted timelines.
• Support operation and analyst activities by monitoring and highlighting top category risk for store and warehouse operations.
• Ensure all invoice records and supporting documents are properly maintained in compliance with audit and internal control requirements.
• Monitor and track spending for Preventive Maintenance (PPM) and ad-hoc jobs.
• Prepare spending analysis, budget utilization reports, and cost tracking records.
• Develop quarterly and yearly spending forecasts to support financial planning and operational budgeting.
• Maintain and update reporting dashboards to ensure data accuracy and visibility.
• Analyze reporting requirements and continuously improve dashboard functionality and presentation.
• Generate management reports and provide insights to support decision-making.
• Ensure all invoice processing activities are completed within the agreed turnaround time and service standards.

Requirements:

• Bachelor’s Degree or Diploma in Finance, Accounting, Business Administration, or related field.
• Minimum 3–5 years of experience in invoice administration, finance operations, or related functions.
• Strong analytical and reporting skills.
• Proficient in Microsoft Excel, dashboard/reporting tools, and data management.
• Knowledge in the Lark system will be an added advantage. Good understanding of SLA compliance and financial processes.
• Detail-oriented with strong communication, coordination, and team management skills.