Senior Executive, Finance & Procurement

Description

COMPANY DESCRIPTION

Singapore Art Museum opened in 1996 as the first art museum in Singapore. Also known as SAM, we present contemporary art from a Southeast Asian perspective for artists, art lovers and the art curious in multiple venues across the island, including a new venue in the historic port area of Tanjong Pagar.

SAM is building one of the world's most important public collections of Southeast Asian contemporary art, with the aim of connecting the art and the artists to the public and future generations through exhibitions and programmes. SAM is working towards a humane and sustainable future by committing to responsible practices within its processes.

For more information, visit www.singaporeartmuseum.sg.

RESPONSIBILITIES

The incumbent will assist the Manager to administer procurement functions and finance functions pertaining to accounts receivables/billing.

Procurement

• Involved in Procurement Policy and SOPs review
• Processing purchase orders and documents
• Manage ITQ & ITT
• Approve air ticket for user
• Provide guidance, assistance and training to users on procurement matters.
• Collate feedback from various stakeholders.
• Facilitate and implement procurement change initiatives e.g System implementation/automation and for continuous improvement of current procurement procedures/ workflow and systems.

Customer/Tenant Billing

• Involved in billing policy and SOPs review
• Coordinate with the departments in customer invoicing matters
• Process customer billing requests, credit notes and refunds to customers/tenants
• Prepare accounting entries
• Prepare aging reports
• Processing receipt from customers/tenant

Donations Accounting

• Involved in donation accounting policy and SOPs review
• Coordinate with the departments in relevant donation accounting matters
• Prepare accounting entries
• Issue tax deductible receipt
• Tax deduction reporting to IRAS

Audit

• Facilitates internal and external audits.

Other projects

• Other ad-hoc projects as assigned
• Fixed asset tagging processing

QUALIFICATIONS

• ACCA or Diploma/Degree in Accounting, Finance, Procurement or a related discipline.
• At least 1 to 3 years of progressive accounting and procurement experience, preferably within the charity, non-profit or public sector.
• Hands-on experience with procurement, grants management and accounting/ERP systems (e.g. SAP), will be advantageous.
• Proficient in using Excel, Power Point and Word to generate insightful reports.
• Strong analytical, organisational, and problem-solving skills; meticulous attention to detail.
• Ability to work independently, manage multiple deadlines, and deliver accurate outputs.
• Excellent stakeholder management, communication and interpersonal skills to co-create solutions.
• Commitment professionalism, integrity, and accountability in all aspects of work.

Responsibilities

The incumbent will assist the Manager to administer procurement functions and finance functions pertaining to accounts receivables/billing.

Procurement

• Involved in Procurement Policy and SOPs review
• Processing purchase orders and documents
• Manage ITQ & ITT
• Approve air ticket for user
• Provide guidance, assistance and training to users on procurement matters.
• Collate feedback from various stakeholders.
• Facilitate and implement procurement change initiatives e.g System implementation/automation and for continuous improvement of current procurement procedures/ workflow and systems.

Customer/Tenant Billing

• Involved in billing policy and SOPs review
• Coordinate with the departments in customer invoicing matters
• Process customer billing requests, credit notes and refunds to customers/tenants
• Prepare accounting entries
• Prepare aging reports
• Processing receipt from customers/tenant

Donations Accounting

• Involved in donation accounting policy and SOPs review
• Coordinate with the departments in relevant donation accounting matters
• Prepare accounting entries
• Issue tax deductible receipt
• Tax deduction reporting to IRAS

Audit

• Facilitates internal and external audits.

Other projects

• Other ad-hoc projects as assigned
• Fixed asset tagging processing