Senior Executive, Human Resource

Thomson Medical is in the midst of an exciting transformation, where new ways of working, systems and processes are re-shaping. If you do not want to miss out this excitement and believe in our purpose in empowering life journeys by caring for generations of women, children and families, we invite you to apply for the following opportunity with us!

We are looking for a dynamic and energetic team-player who is keen to join us with the following job responsibilities:

JOB SUMMARY

As part of the Human Resource team, you will be responsible for executing the full range of HR functions, from employee recruitment, retention, engagement, performance management to employee relations and regulatory compliance. You will work closely with the HR leadership team to provide HR guidance and support to business units, in alignment with the organization’s goals.

PRIMARY DUTIES & RESPONSIBILITIES

• Partner with BU Leads / Heads of Department (HODs) in the management of employee life cycle.
• Support and participate in annual performance management processes, including providing guidance and advice on managing performance issues.
• Work with respective HODs on annual budgeting process, understanding each business needs with manpower requirements.
• Provide guidance for the HODs and employees on the application of HR policies, procedures, and standards.
• Execute administration processes related to the full employee life cycle, including but not limited to recruitment, onboarding, work pass management, performance evaluation, re-employment, and offboarding.
• Facilitate employee relations and respond to grievances, complaints, and conflicts effectively and compassionately.
• Update employee profile and benefits timely and accurately in HR systems.
• Safeguard and maintain confidential employee information and ensure compliance with statutory obligations.
• Assist to facilitate monthly Corporate Orientation and office administration such as stationery orders, etc.
• Ensure legal compliance of HR policies and procedures across all processes.
• Undertake project assignments as and when required.

SECONDARY DUTIES & RESPONSIBILITIES

HR Audit and Statutory Reporting

• Coordinate and manage internal and external HR audits — plan audit timelines, prepare documentation, respond to auditor queries and track closure of findings to completion.
• Serve as the key HR contact for auditors; walk through HR processes, controls and evidence across the employee life cycle.
• Maintain audit-ready HR records, policies, SOPs and process documentation; conduct periodic self-checks to ensure records are complete and defensible.
• Contribute HR data to sustainability reporting in line with internal reporting timelines.
• Prepare and submit MOM surveys and statutory reports (e.g., Occupational Employment Dataset (OED), Labour Market Survey, and other government-mandated submissions) within stipulated timelines.
• Support HR policy compliance reviews and periodic self-assessments against MOM, TAFEP, CPF and IRAS guidelines.
• Partner with Finance, Internal Audit and external auditors on HR- and payroll-related control testing and remediation.
• Track audit findings, drive closure of action items, and maintain the HR audit issues log.
• Keep abreast of regulatory changes affecting HR reporting and audit requirements and update internal processes accordingly.

Payroll (Vendor-Managed) & Reporting

• Provide mutual coverage with the Payroll Specialist to review and validate payroll data prepared by the outsourced vendor, and verify accuracy of statutory submissions (CPF, IRAS, IR8A/IR21).
• Support preparation of payroll journals, GL mapping and monthly reports for Finance, including month-end, year-end and audit close activities.

JOB REQUIREMENTS

• Diploma or Degree in Human Resources, Business Administration, or related field.
• At least 3–5 years of relevant HR experience, with demonstrated exposure to HR audits, statutory reporting and employee life-cycle management in Singapore.
• Prior experience coordinating internal and external audits (statutory, internal, ISO or group audit) and preparing MOM surveys (e.g., OED, Labour Market Survey, Conditions of Employment).
• Working knowledge of Singapore Employment Act, CPF Act, IRAS and MOM regulations, with familiarity in TAFEP guidelines.
• Familiarity with payroll processes in Singapore (in-house or vendor-managed), including statutory computations, year-end reporting (IR8A/IR21), and basic payroll accounting (journals, GL mapping, Finance reconciliation).
• Familiarity with HRIS and payroll systems; hands-on experience with Darwinbox will be an added advantage.
• Exposure to sustainability / ESG reporting (human capital disclosures) will be an advantage.

Skills & Attributes

• Strong analytical, reconciliation and documentation skills with high attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) for data analysis, audit workings and management reporting.
• Strong sense of confidentiality, integrity and data governance.
• Good communication and stakeholder management skills — comfortable engaging auditors, regulators, Finance, HODs and employees.
• Able to work independently, manage multiple concurrent tasks, and meet tight audit, statutory and payroll deadlines.
• Process-oriented mindset with a continuous improvement approach to controls, documentation and compliance.

If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities

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We regret to inform that only shortlisted candidates would be notified.