Senior Executive, Payroll & Training

Key Responsibilities :

Payroll :

• Manage end-to-end monthly payroll processing to ensure accurate and timely salary payments.
• Review and validate payroll inputs, including attendance, overtime, allowances, incentives, deductions, unpaid leave and employee movements.
• Process payroll-related changes for new joiners, resignations, confirmations, promotions, transfers and salary adjustments.
• Ensure accurate statutory contributions and deductions, including EPF, SOCSO, EIS, PCB, LHDN, HRD Corp levy and other applicable requirements.
• Prepare payroll reconciliation, variance analysis, payroll reports and management dashboards.
• Coordinate with Finance to ensure timely salary payments and accurate payroll accounting entries.
• Manage year-end payroll activities, including EA Forms, Form E and employees’ tax-related matters.
• Attend to employees’ payroll enquiries and resolve discrepancies promptly.
• Maintain accurate payroll records while ensuring strict confidentiality of employee and compensation information.
• Ensure payroll practices comply with company policies, employment laws and statutory requirements.
• Support internal and external audits by preparing payroll records and supporting documents.
• Review existing payroll processes and recommend improvements to enhance accuracy, efficiency and internal controls.

Training and Development

• Support the implementation of the annual training plan based on business requirements and training needs analysis.
• Coordinate internal and external training programmes, including scheduling, venue arrangements, participant registration and training materials.
• Liaise with department heads, trainers and training providers on programme requirements and arrangements.
• Administer HRD Corp grant applications and claims, ensuring timely submission and compliance with the relevant requirements.
• Maintain accurate employee training records, attendance, certificates and training expenditure.
• Monitor the annual training budget and prepare training reports for management review.
• Collect and analyse training feedback to evaluate programme effectiveness and recommend improvements.
• Follow up with departments on post-training assessments and the application of learning at the workplace.
• Coordinate onboarding, orientation and mandatory training programmes for employees.
• Support talent development initiatives, including competency development, career development and succession planning.
• Assist in sourcing and evaluating suitable trainers, training providers and development programmes.
• Support the development and implementation of internal learning programmes and Corporate University initiatives.

Job Requirements :

• Bachelor’s Degree or Diploma in Human Resources Management, Business Administration or a related field.
• Minimum 3–5 years of relevant experience in payroll administration and training coordination.
• Hands-on experience managing end-to-end payroll, preferably in a manufacturing environment.
• Good knowledge of Malaysian employment legislation and statutory requirements.
• Experience in HRD Corp grant applications and claims is preferred.
• Proficient in Microsoft Excel, including PivotTables, lookup formulas and payroll data analysis.
• Strong numerical accuracy, attention to detail and ability to meet strict payroll deadlines.
• Able to handle confidential employee and compensation information professionally.
• Good communication, coordination and stakeholder-management skills.
• Able to work independently and manage multiple priorities effectively.
• Must be willing to be based in Pulau Indah, Selangor.