Senior HR Executive

Job Purpose:

The Senior HR Executive will support the full spectrum of Human Resource functions, with primary responsibility for Talent Acquisition, HR Operations, Foreign Workforce Management, and Employee Lifecycle Administration. The incumbent will serve as the key HR business partner for the Operations & Fleet departments, ensuring effective HR service delivery, regulatory compliance, and continuous process improvement.

Responsibilities:

1. Talent Acquisition (Operations & Fleet, Blue-Collar Workforce)

• Manage the full recruitment cycle for Operations & Fleet positions, focusing on blue-collar workforce hiring.
• Partner with hiring managers to understand manpower requirements and recruitment priorities.
• Source, screen, interview and coordinate candidate selection.
• Liaise with recruitment agencies, government agencies, and external stakeholders when required.
• Coordinate onboarding activities and ensure smooth integration of new hires.

2. HR Operations & Employee Lifecycle Management (Below E2)

• Manage end-to-end employee lifecycle processes for employees below E2 level, including onboarding, confirmation, transfer, promotion, contract renewal, and offboarding.
• Prepare and maintain employee records, employment contracts, confirmation letters, HR correspondence, and other related documentation.
• Ensure employee information is accurately updated in HR systems and personnel files.
• Handle employee enquiries and provide timely HR support.

3. Foreign Workforce & Employment Compliance

• Manage foreign workforce administration and ensure compliance with all relevant employment regulations.
• Coordinate onboarding and repatriation processes for foreign employees.
• Liaise with government authorities and external vendors on employment-related matters.
• Monitor and ensure compliance with statutory requirements, company policies, and employment legislation.

4. Work Pass Administration (Below E2)

• Oversee the administration of work passes for employees at E2 level and above.
• Coordinate work pass applications, renewals, cancellations, and appeals.
• Track validity periods and ensure timely submission of renewals.
• Liaise with relevant authorities and employees regarding work pass matters.

5. Work Injury Compensation & Claims Management

• Manage work injury compensation matters and workplace accident cases from end to end.
• Coordinate with employees, operations teams, insurers, medical providers, and government agencies.
• Ensure proper reporting, documentation, claim submission, and case follow-up.
• Monitor claim status and facilitate timely closure of cases.

6. HR Analytics & Continuous Improvement

• Generate and analyze HR metrics and reports, including manpower, recruitment, turnover, absenteeism, and workforce trends.
• Identify opportunities for process improvement and operational efficiency.
• Support data-driven decision-making through HR analytics and reporting.
• Recommend and implement improvements to HR processes and workflows.

7. Learning & Development Support

• Support the Human Resource Manager in developing and implementing Learning & Development initiatives.
• Coordinate training programs, course registrations, training records, and funding applications where applicable.
• Monitor employee training participation and maintain training documentation.
• Assist in identifying training needs and tracking learning effectiveness.

8. HR Administration & Documentation

• Maintain accurate and up-to-date HR records and documentation.
• Track due dates for employment contracts, probation confirmations, certifications, and work pass renewals.
• Prepare HR letters and documents including confirmation letters, employment verification letters, and other HR correspondence.
• Ensure proper filing and retention of employee records in compliance with company and regulatory requirements.

9. HR Projects & Stakeholder Support

• Participate in HR projects, policy reviews, and process improvement initiatives.
• Support the implementation of HR systems and digitalization efforts.
• Serve as the key point of contact and HR partner for the Operations & Fleet departments.
• Work closely with management and department leaders to address manpower and employee relations matters.

10. Team Leadership & People Management

• Supervise, coach, and provide day-to-day guidance to one HR Assistant.
• Delegate and monitor HR administrative and operational activities to ensure service excellence and compliance.
• Review the accuracy and completeness of HR documentation, employee records, and administrative transactions.
• Support the development and training of the HR Assistant to strengthen overall HR team capabilities.
• Foster a collaborative and customer-focused HR support function for the Operations & Fleet business units.

11. Other Duties

• Perform any other administrative duties and projects assigned by the immediate supervisor or management.

Qualifications:

• Degree in Human Resource Management, Business Administration, or a related field.

Experience & Competencies:

• Minimum 7 years of HR experience, preferably in operational, logistics, transportation, marine, construction, or blue-collar workforce environments.
• Experience in recruitment, HR operations, and foreign workforce administration.
• Experience handling work pass matters and employment compliance.
• Strong knowledge of employment legislation and HR best practices.
• Familiarity with work pass administration and foreign workforce management.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office applications and HR systems.
• Strong analytical, problem-solving, and reporting skills.
• Excellent communication and stakeholder management abilities.
• Meticulous, resourceful, and able to work independently.

Additional Information

• Working Location: 33 Tuas Bay Drive
• Working Hours: 7.45am to 4.30pm
• Company transport provided from/to Tuas West Road MRT
• Order-in Lunch Service is Available