Specification Executive

Key Responsibilities

A. Technical Support & Product Documentation

1. Assist in preparing and maintaining technical product documentation, including datasheets, test reports, certifications, and technical presentations.
2. Support Sales and Marketing teams by providing technical product information and documentation for project submissions.
3. Coordinate with QA/QC to ensure product certifications and approvals (SIRIM, CIDB, JKR, BOMBA, MGBC, etc.) are updated and available.
4. Assist in preparing technical calculations, specifications, and supporting documents for project requirements.
5. Stay updated on product developments, industry trends, and building material standards.

B. Specification & Project Management

1. Develop and maintain relationships with architects, consultants, developers, engineers, quantity surveyors, and contractors.
2. Promote company products and secure product specifications in project tender documents.
3. Assist in preparing and submitting project proposals, specifications, and technical documents accurately and on time.
4. Monitor projects from design stage through tender stage and provide regular updates to the Sales team.
5. Work closely with Sales teams to support specification conversion into sales opportunities.
6. Maintain and update the Master Project Listing and project database.
7. Gather and report market information on competitor activities, industry trends, and new product developments.

C. Marketing Support

1. Support the preparation of marketing materials, product presentations, brochures, and technical content.
2. Assist in organizing exhibitions, roadshows, seminars, webinars, and customer engagement activities.
3. Coordinate with Marketing to support brand awareness and promotional initiatives.
4. Maintain product photos, videos, and marketing collateral for business use.

D. Industry & Stakeholder Engagement

1. Participate in meetings, presentations, and engagement sessions with architects, consultants, developers, and industry bodies.
2. Support industry events, technical seminars, and knowledge-sharing activities.
3. Assist in maintaining relationships with relevant industry associations and regulatory bodies.

Job Requirements

Education

• Bachelor's Degree in Engineering, Architecture, Building Science, Construction Management, Marketing, or related disciplines.
• Fresh graduates with relevant educational background are encouraged to apply.
• Candidates with specification, technical sales, project coordination, or building material industry experience will have an added advantage.

Experience

• Minimum 2 to 5 years of experience in specification, technical sales support, project coordination, building materials, or construction-related industries.
• Experience working with architects, consultants, developers, contractors, or project stakeholders is an advantage.

Technical & Professional Skills

• Basic knowledge of building materials, construction systems, and industry standards.
• Good technical documentation and proposal preparation skills.
• Strong communication and presentation skills.
• Ability to build relationships with consultants, architects, and project stakeholders.
• Proficient in Microsoft Office applications.

Others

• Willing to travel locally for project visits, customer meetings, and industry events.
• Positive attitude, self-motivated, and able to work independently as well as in a team environment.