Company Secretarial Executive (COSEC) (Ipoh, Perak)

About the role:

Based in Head Office Ipoh to support and assist the Company Secretarial Department in all aspects of company secretarial work, statutory files maintenance and related statutory requirements.

Responsibilities:

• Support and assist the Company Secretarial Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company's statutory books and records) and related statutory requirements.
• Responsible for the preparation of resolutions, meeting minutes and other corporate secretarial documents.
• Proficiency in using SSM platforms such as MYCOID and e-BOS system, amongst others, for incorporation of companies, allotment of shares, changes to the directors, managers and secretary, and submission or update of beneficial ownership information etc.
• Responsible for the preparation of Annual Returns using MBRS system.
• Make announcements to Bursa Securities and participate in corporate exercises.
• Liaise with auditors, share registrar and other professionals.
• Organize and coordinate meetings including prepare Board papers, pre-meeting preparations and post meeting actions.
• Handle and perform admin functions such as preparing of cover letters, correspondences and maintaining proper filing.
• Assist in preparing draft Annual Report, Circular/Statement to shareholders and all the relevant checklists.
• Contribute to continuous improvement by developing process enhancements and best practices within the secretarial function.
• Any other task as assigned by management or superior from time to time.

Requirements:

• Full qualification of ICSA or its equivalent.
• Bachelor's Degree in Law, Corporate Administration, Management or related discipline from recognized universities.
• Fresh graduates with a positive learning attitude are encouraged to apply for the Executive position, while candidates for the Senior Executive position should have at least 5 years of relevant corporate secretarial experience.
• Proficiency in both written and spoken English and Bahasa Malaysia.
• Computer literate with knowledge in Microsoft Office application, MYCOID, MBRS and e-BOS system for online submission to SSM.
• Able to work and communicate effectively with internal and external parties.
• A good team player and able to work with minimum supervision.