Supply Chain Executive

Job Responsibilities

• Coordinate with the appointed freight forwarder to monitor vessel schedules, sailing dates, and container space availability.
• Maintain and update inventory planning and forecasting models by analyzing sales trends, inventory levels, shipment lead times, and vessel schedules to ensure adequate stock availability and optimize container utilization.
• Collaborate closely with stores, logistics providers, and relevant stakeholders to coordinate container collection from ports, ensuring timely retrieval and delivery to avoid detention, demurrage, or additional port-related charges.
• Liaise with fleet coordinators to confirm container loading capacities to ensure effective container allocation.
• Obtain quotations from freight forwarders and third-party logistics (3PL) providers for comparison and evaluation.
• Develop and communicate container collection and transportation schedules including coordination of inter-warehouse transfers and third-party transportation arrangements.
• Prepare and issue Goods Transfer Notes (GTN) at least three days before warehouse loading, ensuring all inventory balances and outstanding stock items are properly verified.
• Prepare customs documentation such as CIPL before the scheduled vessel sailing date to ensure timely customs clearance.
• Submit all required shipping documents to the freight forwarder for Bill of Lading (BL) processing and shipment arrangement.
• Review and verify Bill of Lading details to ensure shipment information is accurate and compliant before final confirmation.
• Coordinate with the Finance/Accounts Department by submitting complete shipment documentation for cargo insurance arrangements.
• Monitor shipping-related invoices and charges, including port storage, detention, demurrage, or overnight penalties. Verify invoices and communicate cost updates to relevant stakeholders.
• Review invoices received from the freight forwarder, verify all charges against shipment records, and submit validated invoices to the Finance/Accounts Department for payment processing.

Qualification

• Diploma or Bachelor’s degree in Supply Chain Management, Logistics or any related field.
• Fresh Graduates are welcome to apply
• Minimum 1-3 years’ working experience in inventory control, logistics, shipping, or supply chain operations.
• Familiarity with import/export documentation, customs procedures, and shipping processes.
• Proficient in Microsoft Excel and inventory planning tools.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and coordination skills with internal and external stakeholders.
• Ability to work independently and manage multiple tasks within tight deadlines.
• Detail-oriented with a high level of accuracy in documentation and data management.
• Willingness to travel to HQ in Jementah, Johor for meetings, trainings and operational support when required